school event Planning can be time-consuming and stressful, but it doesn’t have to be. Every year, there are a variety of School Events which is conducted all over North Bengal, in places like Siliguri, Darjeeling, Gangtok etc. School events include open house night, science fairs, carnivals, sports tournaments, cultural exhibitions, music performances and art fairs. These school events mainly support the learning environment and curriculum of the school. Naturally, fundraisers are operated at the same time as regularly scheduled school events. Evening school events such as science fairs, cultural exhibitions etc can have a dinner added on as a fun family event and fundraiser.
Here, we are giving you the 10 tips for planning
School Events in North Bengal:
1. Set a Goal:
Whether it’s to be on a budget, safe or entertaining, you need to know what you’re trying to accomplish with your event. If possible, try to set targets that are easily measurable, such as how many guests you expect to attend, so you can see where you stand after the event is over.
2. Set a Budget:
You need to know how much money you have before you start any actual planning. Sit down and make an outline of every aspect of the event and how much you’re willing to sell out for each. If there are things you want that you just can’t afford, look for discounts and don’t be afraid to negotiate with vendors. They need your business just as much as you need theirs.
3. Create a Timeline:
You need to make an outline of every decision and activity in sequential order from beginning to end. As you go, frequently check the plan to ensure you’re staying on track.
For example, you should book the caterer in advance, even before you send out invitations and then contact them again right before the event with your final number of guests.
For any events contracts are the backbone because, without them, you won’t have any speakers, entertainment, informational materials, equipment or anything that you can’t provide yourself. So prepare your contracts as early as possible to prevent being left in the lurch.
You need to work out about whom you’ll want to hire. Get several local quotes and decide which one best suits your needs and budget. Most importantly, make sure everyone is covered by insurance in case of any mishaps.
6. Find a Venue and Pick a Date:
Most of the time, securing a location and choosing the date of an event go hand in hand. You also need to keep in mind about the atmosphere you’re trying to create when selecting the location as well as essentials the location will provide, such as tables, chairs, and linens.
7. Create a Guest List and Send Invitations:
According to the formal amenities, you should send your invitations at least six to eight weeks before the occasion. Your guest list will include an array of people from students to their families and partners. If you feel it’s necessary, include the dress code on the invitations.
8. Food and Beverages:
Firstly you need to decide what kind of food you’d like to serve as per your budget: a buffet or a seated dinner. You can also consider the food options that will work with the theme of your event.
Decorations are the most important things for establishing the perfect atmosphere for any event. Depending on the location, you may be able to use the space’s natural beauty to save money on the decoration. Just make sure the decorations you choose don’t conflict with the overall style of the event.
At last, you need to revisit your goals at the end of your event and see how it measured up. Dig deep into the execution of the gathering to get a good idea of your successes and failures.